How to Mitigate Risk in Your Manufacturing Process or Design

Originally titled 'Are You Doing Everything You Can to Mitigate Risk?'

Use a Failure Mode and Effect Analysis (FMEA) form as a proactive way to evaluate a manufacturing process or design.

Risk mitigation is something that all companies must address to protect themselves from the unexpected. Often, these unexpected outcomes can have severe consequences, both within the company and in the market where products and services are used. Even new quality management standards, such as ISO 9001, have included risk mitigation requirements for products and processes. Although there are many techniques to assist companies with risk mitigation, one of the most commonly used is Failure Mode and Effect Analysis (FMEA). It is effective and can be adopted by manufacturing companies of all sizes relatively easily.

FMEA is a proactive system for evaluating a process or design in terms of where and how it might fail in use. FMEA seeks to assess the impact of different types of failures to identify which design components or process steps are most in need of change. Evaluating a design or process’s failure potential helps identify causes and prioritize them to mitigate the most severe ones. This upfront investment of time and effort will yield downstream benefits in safety, risk (liability), quality, productivity, cost and customer satisfaction.

The typical FMEA process proceeds as follows:

  1. Review a design or process. This requires obtaining and reviewing all applicable documents, including component and assembly drawings, quality specifications, work instructions, routings and prototype/sample parts, if available.
  2. Review a safety checklist. Most companies develop their own safety checklist by following OSHA guidelines. The checklist should include potential hazards and elements of the design or process that may cause them. It should serve as a log of hazards that have been addressed and ones that are still open. Any open hazards should also be included on the FMEA form.
  3. Brainstorm potential failures of the design or process. This is where design or process expertise is required. Each component, assembly or process function needs to be analyzed, and potential failure modes, effects, causes, and methods of detection and prevention (if currently available) need to be discussed.
  4. Complete a FMEA form and calculate risk priority (RP). All failure-related information should be recorded on an FMEA form. Each failure effect is assigned a severity ranking, usually between one and 10, with 10 being the most severe. The cause is also ranked in terms of occurrence likelihood. Again, a ranking of 10 would indicate the highest failure potential. Finally, the potential of detecting the failure is ranked with 10 indicating that no means of detection currently exist. If there are preventive steps in place, these can factor into the detection ranking. The RP number is then calculated by multiplying the severity, occurrence and detection rankings together. This RP value can range from 1 to 1,000. Ultimately, the higher the number, the higher the risk associated with the design or process.
  5. Identify and implement corrective action. Based on the initial RP number, corrective action should be developed, planned and implemented. The highest overall RP-rated failure modes typically will be addressed first, as they present the highest risk to the design or process.
  6. Recalculate RP. Once corrective action is implemented, the RP should be recalculated to reflect the new level of risk. This should be done whenever a corrective action is implemented, so the recalculation may need to be completed a number of times throughout the FMEA process.

The illustration above is an example of an FMEA form showing the major categories for consideration and the failure information for a specific process:

You will see that the failure being analyzed for a CNC mill is an oversize hole. The effects of the oversize hole, the potential causes and the controls for detection are also shown. Each of these categories has a ranking associated with it. The preliminary Risk Priority is 24. Recommended action, responsibility and a target completion date are also shown. Finally, the action results show that although the severity and detection rankings are unchanged, the frequency of occurrence is reduced, leading to a much lower RP number.

As exposure to risk is something we all want to reduce, using a FMEA process will help to identify and mitigate risk. As such, it is a very useful tool to employ in your organization’s continuous improvement effort.